Version 2026-09-19-2 · effective 2026-09-19
Terms of Service
Effective 19 September 2026 — DRAFT. Not yet reviewed by Florida counsel. See legal/README.md.
1. What the Service is
Duly Posted ("the Service") is a website and owner-portal service operated by DTR Works LLC ("we", "us"). An association's board or manager uploads records; the Service publishes them as a public website with a protected area for unit owners, and reports which of the categories listed in section 718.111(12)(g), Florida Statutes, are posted and which are not.
2. What the Service is not
The Service is not legal advice and is not a determination that an association is or is not in compliance with Chapter 718 or any other law. The compliance meter reports what has been uploaded against the statute's list as we read it on the effective date above; it does not read the documents, does not judge their adequacy, and does not redact them. Whether a record is complete, current, correctly redacted, or required at all is the association's decision, made with its own counsel.
3. Accounts and roles
3.1 A board member or community association manager opens the account and accepts these Terms on the association's behalf, and represents that they are authorised to do so.
3.2 Unit owners are given access to the protected area by the association, through invitations the association sends. Owners are the association's members, not our customers; the association is responsible for who it invites and for removing access when a unit changes hands.
3.3 One person, one account. Sessions may be open on more than one device.
3.4 The people who run an association's site are its admins and its workers. The person we confirm as belonging to the association is its first admin. An admin decides who else runs the site and as what, agrees to charges on the association's behalf, and opens or closes the site to the public; a worker adds and posts records and keeps the meetings, directors and roster. An admin may remove anybody who runs the site; the person removed is told by email.
4. The association's records
4.1 Everything uploaded remains the association's. We hold it to publish it as instructed and for no other purpose.
4.2 The association is responsible for redacting protected information before posting, as section 718.111(12)(g)3 requires. The Service warns when an upload appears to contain such information; the warning is a convenience, not a guarantee, and a document that passes the check may still contain protected information. While a warning stands on a record, the Service does not post it and, if it is already posted, does not let owners or the public open it; the people who run the association's site still can. The warning ends when the association takes the record down, or when one of its admins, having looked at the file, states on the record that it does not contain protected information. The Service does not take a record down for the association.
4.3 The association may export its records — every file, with a list of what each is — and may take any record down, at any time, including while its subscription has lapsed. A record taken down is removed from the site and from our storage at once; a line saying that it was taken down, by whom and why, is kept. On closure we delete the association's records — its files and its roster of owners — after 30 days, except what we must keep by law.
5. Plans and payment
5.1 A 30-day trial, for which no card is asked, then a monthly or yearly subscription per association, billed through Stripe. Prices are shown before checkout and at it. Days of the trial still to run when the association subscribes remain free.
5.1a The subscription covers five people who run the association's site. Each person beyond five is charged at the price shown to the admin who invites them, who agrees to it on the association's behalf; the charge starts on the day that person joins, for the part of the billing period that remains, and stops at the next bill after they leave or are removed. Unit owners are never counted and are never charged for.
5.2 An unpaid association becomes read-only for its owners and locked for its editors after the grace period Stripe's retries allow, and is closed 60 days after that.
5.3 We may change prices with 30 days' notice by email; a change takes effect at the next renewal.
6. Acceptable use
The Acceptable Use Policy is part of these Terms.
7. Availability
We aim for the Service to be available at all times and do not promise it. Scheduled maintenance is announced by email.
8. Disclaimer of warranties
The Service is provided as is. We disclaim every warranty the law lets us disclaim, including fitness for a particular purpose and compliance with any statute.
9. Limitation of liability
To the extent the law allows, our total liability to an association for any claim arising from the Service is the amount that association paid us in the twelve months before the claim. We are not liable for fines, penalties or damages arising from an association's failure to comply with Chapter 718 or any other law.
10. Indemnity
The association indemnifies us against claims arising from the records it uploads, including claims that a posted record contained protected information.
11. Changes to these Terms
Material changes require every editor to accept the new version before changing a site again. Non-material changes are noted in the document's own version line.
12. Governing law
Florida law. Venue in Miami-Dade County.
13. Contact
legal@dtrworks.net